Protection of your personal data

Processing operation: Processing of personal data on European Commission web sites (within the europa.eu domain), including IP addresses, by visitors of the publicly available websites.

Data Controller: European Commission

Record reference: DPR-EC-00083

Introduction

The European Commission (hereafter 'the Commission') is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.

The information in relation to processing operation "Data processing on European Commission web sites (within the europa.eu domain)" undertaken by the European Commission is presented below.

Why and how do we process your personal data?

Purpose of the processing operation: The European Commission's Directorates-General, including the Directorate-General for Communication, offer a large number of websites located on infrastructure maintained by the Directorate-General for Informatics. The technical setup collects and uses your personal information to be able to provide the European Commission websites within the europa.eu domain, and which are physically located on the Commission controlled hosting infrastructure.

When you access a European Commission website, the European Commission receives as an essential technical requirement the Internet Protocol address (IP address) or the device ID of the device used to access the website.Members of managing authorities need to share their EU login credentials with the Kohesio Team if they want to access the professional space to edit their project description.

Your personal data will not be used for an automated decision-making including profiling.

On what legal grounds do we process your personal data?

We process your personal data, because:

1. Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body (Article 5(1)(a) of the Regulation 2018/1725).
   Informing the broad public is a task resulting from the European Commission's own prerogatives at institutional level, as provided for in Article 58(2) (d) of Council Regulation (EC, Euratom) No 2018/1046 of 18 July 2018 on the Financial Regulation applicable to the general budget of the European Communities (OJ L 193, 30.7.2018, p. 1)We ensure that adequate and specific safeguards are implemented for the processing of personal data, in line with the applicable data protection legislation.
2. For specific processing activities, the consent of the data subject is necessary. In compliance with Article 3(15) and Article 7 of Regulation (EU) 2018/1725, the consent must be freely given, specific, informed and unambiguous.
   You have given consent to the processing of your personal data for one or more specific purposes (Article 5(1)(d) of Regulation (EU) 2018/1725).
   We have obtained your consent directly from you. You may have expressed it by an email, submitted via e-registration form, or in any other written form.

Which personal data do we collect and further process?

In order to carry out this processing operation the Directorate-General for Informatics collects the following categories of personal data:

Internet Protocol address (IP address) or the device ID of the device used to access the website.

Without this processing you will not be able to establish a technical connection between your devices and the server infrastructure maintained by the European Commission and therefore will not be able to access the websites of the European Commission.

In the context of Kohesio, your IP address is used to infer your geographic location, while using the 'Projects near me' function, which allows to locate all projects funded by the Regional policy that are around you. This information is processed to allow proper functioning of the 'Projects near me' feature but your data is not stored.

Email addresses of users of the professional space are collected to allow for a secured access to the environment via EU login and to allow communication via emails.

How long do we keep your personal data?

The European Commission's Directorate-General for Informatics only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing, namely for the duration of the browsing session. In the context of Kohesio, the IP address data is not stored.

These professional space credentials are preserved as long as a secure access is needed. Users can delete their account or request the deletion of their account to the Kohesio Team at anytime.

How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored either on the servers of the European Commission or of its contractors. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.

The Commission's contractors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission, and by the confidentiality obligations deriving from the transposition of the General Data Protection Regulation in the EU Member States ('GDPR' Regulation (EU) 2016/679).

In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

Who has access to your personal data and to whom is it disclosed?

Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff according to the "need to know" principle. Such staff abide by statutory, and when required, additional confidentiality agreements.

Furthermore, access to your personal data can be provided to external contractors working on behalf of and under contractual agreement with the Commission service owning the websites and engaged in creation, maintenance, management, and archiving of websites according to the "need to know" principle.

The information we collect will not be given to any third party, except to the extent and for the purpose we may be required to do so by law.

What are your rights and how can you exercise them?

You have specific rights as a 'data subject' under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.

You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a).

You have consented to provide your personal data for the present processing operation. You can withdraw your consent at any time by notifying the Data Controller. The withdrawal will not affect the lawfulness of the processing carried out before you withdrew your consent.

You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.

Contact information

• The Data Controller
  If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, Directorate-General for Regional and Urban Policy, Unit A2: REGIO-KOHESIO@ec.europa.eu.
• The Data Protection Officer (DPO) of the Commission
  You may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
• The European Data Protection Supervisor (EDPS)
  You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

Where to find more detailed information?

The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via this link.

This specific processing operation has been included in the DPO's public register with the following Record reference: DPR-EC-10826.

The IP address of Kohesio visitors is used to infer their geographic location, while using the 'Projects near me' function, which allows to locate all projects funded by the Regional policy that are around a user. This information is processed to allow proper functioning of the 'Projects near me' feature but the data is not stored.